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By-laws

Membership

Membership will be extended to any family who:

  • has filed a notice of intent to their local Public School Superintendent (your sports secretary may need a copy).
  • agrees with the statement of faith.
  • agrees to follow the by-laws.
  • agrees to follow the code of conduct - athlete and parent.
  • agrees to follow the rules and regulations of their prospective sports.
    • Basketball
  • pays annual dues and fees associated with their sport of choice.

 Membership will not be extended to any student who has been expelled from public or private school without review and approval from the executive officers and the head coach of the team you wish to play for.

General Business Meeting

General Business Meetings shall be conducted annually with the meeting date, time, and location to be posted on the calendar and forums at least two weeks in advance.

Executive Officers

Executive Officers will consist of the

Athletic Director (AD)

Assistant Athletic Director (asst AD)

Treasurer

Basketball Director

Basketball Secretary

   *Additional Sports will also have a Director and Secretary added to this list w/o a vote to ammend the by-laws.

*Anyone wanting to participate in a leadership capacity be executive office or coach that does not have an athlete involoved in the program for the previous year must seek approval and be vetted by the current executive committee.

Elections

  1. A nominating committee consisting of the Executive Committee, Coaches and any current year member wishing to serve will meet in April with the date, location and time to be announced at least two weeks in advance.
  2. The nominating committee will compose a ballot of nominees.
  3. The current asst AD will contact nominees to verify willingness to serve.
  4. After a ballot of at least one name per office is completed, it will be posted on the website.
  5. Each nominee will make a post to the forum sharing their background, any qualifications they have that pertains to their position, as well as their goals and ideas for Christian Homeschool Athletics of Saline County Inc.
  6. Voting will take place May 1 - May 7 via an online ballot.
  7. The results will be posted via the forums within 72 hours.
    • Elections shall be for a one year period and will begin on June 1st of each year.
    • Officers shall be exempt from annual dues (not sports fees).
    • Officer positions (other than Athletic Director) which become vacant between business meetings will be filled by a vote of the Executive Committee.

Committees and Coordinators shall be chosen or appointed as needed by the Executive Committee.

 

Adding Additional Sports:

If you wish to add an additional sport to the program please formulate a start up plan for review by the executive committee. 

The start up plan needs to include at a minimum:

Rules and Regulations (see example).
Location to practice
Who will be their competitors
How they will get officials
Fees associated and what they will cover
Proposed Uniform
 

Handling of funds

  1. Gate Fees
    • You may be asked or volunteer to handle the gate fees for your sport.  It is very important that we keep accurate records.
    • Please use this printable sheet to keep record of who enters the game.
      • Please take a photo and email it to [email protected] at the end of your shift.
      • Leave the paper copy in the binder with the gate lock box. 
    • The gate fee is $5 per adult and $3 per student with a max of $20 per family.  (athletes and coaches get in free)
  2. Concessions
    • You may be asked or volunteer to handle funds at the concession stand.  It is very important that we keep accurate records.
    • Use this printable sheet for record keeping.
    • Use this printable sheet for inventory.
    • Please take a photo and email it to [email protected] at the end of your shift.
    • In working concessions you are alloted 1 free drink and 1 free snack item (not meal) per 2 hour shift. If working 4 or more hours you also are alloted 1 free meal.
  3. Event or Sports Fee Planning
    • When planning an event please use the calendar payments system to generate payments. *Please note to include a servicing fee to paypal. (calculator here)*
    • If you need to set-up special invoicing please see the treasurer.
    • Payments for all events may be made to the Christian Homeschool Athletics of Saline County Inc. Paypal account or hand delivered directly to the treasurer.
    • The treasurer or athletic director will be responsible for dispersing funds to the event coordinators.

Behavior Policy

Speaker Fees

Speaker Fees for guest speakers (up to $200) shall be determined and approved by the Executive Committee. Larger amounts must be approved by vote posted to the forum with at least 7 days notice.

Guests

Guests may be invited by members to participate in events that are not limited to the membership by event organizers. If there is limited space available, priority will be given to Christian Homeschool Athletics of Saline County Inc. members before guests are allowed to sign up.

 

Amending the Statement of Faith

 

For our statement of faith to be amended, a committee consisting of the Executive Committee and any members wishing to participate in the process must hold a meeting with the location, date and time posted on the calendar and forum at least two weeks in advance. After the first meeting, additional meetings may be planned by those in attendance at the first meeting, but still open to those who inquire about future meetings. These meetings will be posted on the calendar and forum, but do not require two weeks advance notice. After the committee meets and discusses changes, any changes must be passed by a 75% margin of current members voting in an online poll. The changes must be posted on the forum for at least two weeks before a vote.

 

Amending By-laws

For our bylaws to be amended, a committee consisting of the Executive Committee and any members wishing to participate in the process must hold a meeting with the location, date and time posted on the calendar and forum at least two weeks in advance. After the first meeting, additional meetings may be planned by those in attendance at the first meeting, but still open to those who inquire about future meetings. These meetings will be posted on the calendar and forum, but do not require two weeks advance notice. After the committee meets and discusses changes, any changes must be passed by a 75% margin of current members voting in an online poll. The changes must be posted on the forum for at least two weeks before a vote.